Privacy Policy
Last updated: October 26, 2023. This policy outlines how TRFSUN Accounting & Tax Services collects, uses, and protects your information, specifically tailored for our clients in the Quebec region.
01. Introduction
Welcome to TRFSUN Accounting & Tax Services. We are committed to maintaining the trust and confidence of our clients. In this Privacy Policy, we've provided detailed information on when and why we collect your personal information, how we use it, the limited conditions under which we may disclose it to others, and how we keep it secure.
By accessing our services, you acknowledge that you have read and understood this Privacy Policy. This document applies to all services provided by TRFSUN, including our digital client portal and in-person consultations.
02. Data Collection
We collect information necessary to provide accurate accounting and tax services. This typically includes, but is not limited to:
- check_circlePersonal identification information (Name, Social Insurance Number, Date of Birth).
- check_circleBusiness details (Business Number, Incorporation documents).
- check_circleFinancial records, including bank statements, payroll data, and expense receipts.
All data is collected through secure channels, either physically in our offices or digitally via our encrypted Client Portal.
03. Quebec Compliance (Law 25)
Law 25 Compliance
TRFSUN complies fully with Quebec's Law 25 regarding the protection of personal information. We have appointed a Privacy Officer responsible for ensuring our data practices meet these rigorous provincial standards.
Under Quebec law, you have the right to request access to your personal information, request corrections, or withdraw your consent for its use. To exercise these rights, please contact our designated Privacy Officer using the information provided at the bottom of this page.
04. Specialized Trucking Services Data
For our clients in the trucking industry, we collect additional data specific to logistics and transportation compliance, including:
IFTA Reporting
Mileage and fuel purchase records for tax reporting across jurisdictions.
Logbook Data
Driver logs required for compliance audits and payroll processing.
This data is retained for the specific period required by transportation authorities and tax agencies, after which it is securely destroyed or anonymized.
05. Security Measures
We employ industry-standard security measures to protect your data from unauthorized access, alteration, disclosure, or destruction. Our Client Portal uses 256-bit SSL encryption for all data in transit. At rest, sensitive files are stored on secure servers with restricted access.
Still have questions?
If you have specific concerns about your data or our policies, our team is here to help. Reach out to our privacy officer directly.